Event Endorsement Guidelines for the 60th anniversary of the establishment of diplomatic relations between Japan and Ireland in 2017

The 60th Anniversary of the Establishment of Diplomatic Relations between Japan and Ireland Commemorative Events Steering Committee encourages proposals for a wide range of events celebrating the 60th anniversary of the establishment of diplomatic relations between Japan and Ireland in 2017. Organisers of events will be entitled to use the official name ‘‘The 60th anniversary of the Establishment of Diplomatic Relations between Japan and Ireland” in all publicity materials including posters, pamphlets, websites, signboards, and banners.  The terms for the granting of official recognition are as follows:

Eligibility

  1. Events should take place in Japan or Ireland between 1 January 2017 and 31 December 2017. (Note: Please consult with the Steering Committee if the event will be held before 31 December 2016)
  2. Events should aim to promote and strengthen Japan-Ireland relations in various fields.
  3. Events should not advocate any particular principle, ideology or religion. They should not violate public order or standards of decency.
  4. Events should not be mainly profit-oriented.
  5. Costs must be fully borne by the organisers.

Privileges of the Event’s Recognition

  1. The recognised event will be allowed to use the title of ‘‘the 60th anniversary of the establishment of diplomatic relations between Japan and Ireland” as well as the official logo of the 60th anniversary in respective publicity materials (posters, pamphlets, websites, billboards, banners, etc.)
  2. The recognised event will be registered in the Official List of the ‘‘Events commemorating the 60th anniversary of the establishment of diplomatic relations between Japan and Ireland”. (It will be publicised on the websites of the Ministry of Foreign Affairs, Embassy of Japan, etc.)

How to get approval

  1. The necessary documents together with the following documents should be submitted to the Embassy of Ireland in Japan (in the case of events held in Japan), or the 60th anniversary of the establishment of diplomatic relations between Japan and Ireland Commemorative Events Steering Committee (in the case of events held in Ireland) 1 month prior to the date of the planned event. 
  2. The Embassy of Ireland in Japan or the 60th anniversary of the establishment of diplomatic relations between Japan and Ireland Commemorative Events Steering Committee, after such review, will report the result to the applicant in written form. For the approved event, the Ministry of Foreign Affairs or the Embassy of Japan will also send the electronic data of the logo to the applicant and publish the outline of such event on the Official List of the ‘‘Events commemorating the 60th anniversary of the establishment of diplomatic relations between Japan and Ireland” on the website of the Ministry of Foreign Affairs or the Embassy of Japan.
  3. Within one week following completion of the event, please submit several photographs (for use on the Embassy website etc.).
  4. Within three months following expiration of the date of the event, please submit a summary report. (If it is not possible to submit a summary report within three months for organisational reasons, you are required to submit an interim report and an explanation of the reason why it is not possible. A summary report must be submitted when it becomes possible to do so.)
 
  • Application Form, Pledge and Pledge Logo Form (Application Form: Word , PDF Pledge Form: Word , PDF  Pledge Logo Form: Word , PDF ) 
  • Details of the event (outline/description of the event)
  • Information on the organiser (outline/description and statute of the organisation, past activities)
  • Associated profit and expenses 
The Embassy of Ireland in Japan or the 60th anniversary of the establishment of diplomatic relations between Japan and Ireland Commemorative Events Steering Committee will review the application based on the General Guidelines. 

Address for submission of applications and enquiries

(1) For events held in Ireland:
60th anniversary of the Establishment of Diplomatic Relations between Japan and Ireland Commemorative Events Steering Committee
Embassy of Japan in Ireland 
Nutley Building, Merrion Centre, Nutley Lane, Dublin 4, D04 RP73, Ireland
Tel: +353-(0)1 202 8300
Fax:+353-(0)1 202 8350

(2) For events held in Japan: Embassy of Ireland in Japan
Ireland House, 2-10-7, Kojimachi, Chiyoda-ku, Tokyo 102-0083, Japan
Tel: +81-(0)3-3263-0695
Fax: +81-(0)3-3265-2275
 
 
Notes
  • We are unable to return applications, so we recommend you to keep a copy for your own reference.
  • Any enquiries regarding the screening process will not be responded to.
  • Should the event be cancelled or in the case of a substantive change which does not comply with the criteria for endorsement, the endorsement may be withdrawn.
  • The organiser will be fully responsible for all aspects of the event.


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